Executive Assistant / Office Manager

Who You Are:

We are looking for an Executive Assistant to support of Chief Operating Officer, Head of Trading, and CEO of Blue Fire Trading in Chicago
Responsibilities include managing calendars, liaising with vendors, managing the flow of information, and streamlining expense reports and other back-office tasks
You will also assist with managing office events, liaising with building facilities and maintaining the office
You are excited about contributing to the team’s success by solving problems, being collaborative, and demonstrating intellectual curiosity

What You’ll Do:

  • Executive Assistant responsibilities for the COO, Head of Trading, and CEO of Blue Fire Trading, including managing calendars and scheduling meetings
  • Act as the main contact person for the office of the building regarding problems, repairs, improvements and the distribution of building events and notices to employee
  • Maintain inventory of office and kitchen supplies and replenish when needed
  • Coordinate with People’s Team to organize company events, activities, and lunches for Chicago office employees
  • Coordinate volunteer outings for Chicago office employees
  • Coordinate with IT for the setup of office and desk space for CH employees and other visitors
  • Greet Guests, distribute mail, maintain conference room calendar for all Chicago office employees and their guests
  • Log in visitors with security on building’s platform and request and program employee’s keycards in security system
  • Replenish refrigerator with water and soft drinks daily
  • Responsible for overnight deliveries with FedEx and UPS
  • Perform special projects as assigned
  • Assist with ad hoc admin requests

What We’re Looking For:

  • 5+ years of administrative experience
  • Bachelor’s Degree
  • Extensive MS Office knowledge (Outlook, Word, Excel, PowerPoint)

Bonus Points:

  • Excellent organizational and time management skills
  • Excellent verbal and written communication skills
  • Familiarity and excitement of cryptocurrency space

What We Offer:

  • Competitive compensation
  • Hybrid/Flexible Working Arrangements
  • Flexible Time Off (paid)
  • 3% 401(k) company contribution
  • Company-paid health insurance for employees, partners, and other dependents
  • Generous paid Parental Leave
  • Opportunities to learn about the Crypto industry
  • Free daily snacks and weekly lunches
  • Smart, entrepreneurial, and fun colleagues
  • Annual charitable giving match
  • Employee Resource Groups
  • Free virtual coaching and counseling sessions through Ginger

*Benefits may vary based on location
 

Apply now and join us on our mission to engineer a new economic paradigm

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