As the Facilities Assistant in London you will be a direct point of contact for any internal and external requests regarding our London office
While Parity is a remote-first company, the office plays an important role as a space for team members to meet, collaborate, and connect with each other
It should serve as a view into the company for external visitors
As the Facilities Assistant, you will strive to make the office a fun, exciting, interesting space for team members to choose to work
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The ideal candidate should be a dedicated and well-organised, energetic professional who is ready to take on a new challenge
You will be part of the Operations team and your duties will include, but are not limited to:
Key Responsibilities:
FAs support the Facilities Manager with office management duties (soft FM), taking on delegated workloads, but also having defined responsibilities
These responsibilities include, but are not limited to:
- Assisting the FM and wider Ops team with scheduling and delivering events
- Being available as an emergency contact
- Help provide a high-quality safe working environment, which is compliant with current health & safety legislation, other relevant environmental regulations, company standards and industry best practices
 - Becoming a Fire Marshal and First Aider
- Assist the FM in reviewing existing suppliers against budgets and performance
- Produce research and evaluation regarding potential new suppliers
- Assist in the management of local contractors and service partners
- Stakeholder management of all workspace usersÂ
- Direct collaboration with Ops colleagues in different teams
- Assist with the general management and maintenance of our office, including arranging any necessary repairs
- Overall front office activities including general support to visitors and team members, onboardings, handling in- and outbound mail, purchasing/invoicing and facilities management, including cleaning and security services
- Stocking the office of all appropriate supplies
- Maintaining relationships with the space provider
- Assist with the review of risk management procedures for the office
- Keep an organised office inventory
- Complete walk-through audits on a daily basis, to ensure that maintenance issues are documented and that office supplies, including refreshments, are satisfactory
Requirements:
- Office experience or equivalent
- Excellent time management (ability to multitask and prioritise work) and creative problem solving skills to suggest improvements
- Very strong organisational and planning skills
- Proactive, hands-on and resilient self-starter with a strong sense of responsibility
- Excellent written and verbal communication skills with English language at near-native level or C1 equivalent
- Experienced at using Gmail, Docs and Spreadsheets
- Diligent, organised and methodical
- Has awareness of Facilities Management
- Experience of working with stakeholders
- Good numerical skillsÂ
- Happy and able to carry out the physical tasks associated with the role
- Willing to embrace learning and CPD within Facilities Management
- Has knowledge/awareness of Web3 ambitions, especially Polkadot
Desirable:
- Knowledge of office administrator responsibilities, systems and procedures
- Experience with project management tools like Trello, Asana or Notion
- Interest in or even experience with blockchain or open-source software
- BA/BSc or equivalent
- Experience of working on projects
- Experience of working within office management/FM
- Experience of working with procurement/tender processes
- Formal FM qualifications
Nice to have:
- Knowledge of office administrator responsibilities, systems and procedures
- Experience with project management tools like Trello, Asana or Notion
- Interest in or even experience with blockchain or open-source software
Please note: This position is based in London (we do not offer relocation assistance for this position)
About working for us:
For everyone who joins us:
- Competitive remuneration packages, including tokens (where legally possible), based on iterative market research
- Collaborative, fast-paced, and self-initiating culture, designed to mimic an open source workflow
- Energising and collaborative team and company retreats all over the world
- Opportunity to learn more about Web3 while on the job, with access to some of the brightest minds in this space; we have plenty of educational initiatives such as internal sessions, all-hands, AMAs, hackathons, etc
- Teammates who are genuinely excited about their job, impact, and Parity’s mission
- Opportunity to relocate to Germany or Portugal
For those joining us as employees in Germany, Portugal, or the U
K
:
- 28 paid vacation days per year
- Work laptop (macOS or Linux-based) and equipment to enable you to work successfully
- £2,500 yearly learning and development budget for conferences or courses of your choice
Not a perfect match to our requirements? We’re still excited to receive your application and hear how you think you can help us achieve our mission
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