People Team Administrator (Remote – Work from Anywhere)

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The People Team Administrator plays a critical role in supporting Xapo People Team programs and day-to-day processes
The People Team is responsible for cultivating a culture of execution, high performance, and enrichment at Xapo
The ideal candidate for this role will be an enthusiastic, detail-oriented, self-organized, process driven and collaborative person with previous experience in HR administrative roles


  • You will ensure compliance and data integrity on employee records including maintenance, entry and data governance, update our HRIS system and other people related systems
  • Ensure a positive onboarding experience for new Xapiens by ensuring all aspects of onboarding are completed accurately and timely including communication with new team members
  • Conduct regular audits of people data, contracts, documents and onboarding tasks completion
  • Process the requests for verifications of employment, employment certificates, travel letters and reference letters
  • You will process employee contractual changes from promotions, salary changes and leavers, including updating the HRIS system
  • Coordinate the collection of monthly payroll information ensuring this is accurate and provided to the Finance Team with agreed deadlines
  • Provide administrative support during annual performance review cycles
  • Support Senior People Operations Specialist by providing ad-hoc and regular reports on people data and ensuring the accuracy and compliance of the information provided
  • Providing general administrative support across the people function, and own a number of exciting projects such as employee engagement and learning and development
  • Collaboration with Talent Team, Accounts Payable Team, Finance Team and Legal Team in terms of coordination of people activities
  • Identify and execute continuous improvement of our current programs and processes to enhance Xapienโ€™s experience


  • Experience in HR Operations and a desire to develop a career in HR
  • GMT+/- 3 time-zone required
  • Previous experience in Google Workspace, especially Google Sheets (can maintain complex spreadsheets) and Google Slides
  • Previous experience with an HRIS system and have a keen eye for data governance
  • Experience working with highly confidential information
  • Excellent communication and interpersonal skills
  • Professional proficiency in written and spoken English language
  • Knowledge of Bitcoin and Digital Banking will get you extra points
  • Experience working in a remote, globally distributed team in a fast-paced environment strongly preferred


  • Alignment with Our Values and Culture Principles

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