We are looking for a versatile and highly-organized Personal Assistant to perform personalized administrative duties for the Founder & Chief Scientist
 In this role, you will be responsible for scheduling meetings, taking meticulous notes, and handling correspondence on behalf of the Founder & Chief Scientist
You may also be required to make travel arrangements and assist with other duties when required
To ensure success as a Personal Assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role
You should be intuitive to the needs of the leadership team and work autonomously to provide customized administrative support
Responsibilities:
- This role reports to the Founder & Chief Scientist, performing secretarial and administrative duties and works in close collaboration with the Chief Of Staff and other leaders and teammates within the org
- Maintain a high level of confidentiality and discretion
- Enter data and keep records
- Make travel arrangements
- Manage internal and external correspondence on behalf of the Founder & Chief Scientist
- Schedule appointments, maintain an events’ calendar, and send reminders
- Send and scan documents, as well as take notes
- Assist with preparing facilities for events and arrange refreshments, often liaising with external vendors
- Manage mail and courier services for the Founder & Chief Scientist
- Assist with ad-hoc errands for the Founder & Chief Scientist and family members, as needed
- Be accessible 24/7, on call
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Requirements:
- Bachelor degree and 5+ years of experience as a Personal Assistant
 Executive Administrative experience is a plus
 - Extensive experience in creating documents and spreadsheets, using mac iOS
- Advanced typing, note-taking, record-keeping, and organizational skills
- Ability to manage internal and external correspondence
- Proficiency in appointment scheduling software such as GSuite
- Excellent written and verbal communication skills in both English and German
- Exceptional interpersonal skills
- Ability to work on-site in Zürich, Switzerland
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