Personal Assistant

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We are looking for a versatile and highly-organized Personal Assistant to perform personalized administrative duties for the Founder & Chief Scientist.

  In this role, you will be responsible for scheduling meetings, taking meticulous notes, and handling correspondence on behalf of the Founder & Chief Scientist.

You may also be required to make travel arrangements and assist with other duties when required.

To ensure success as a Personal Assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role.

You should be intuitive to the needs of the leadership team and work autonomously to provide customized administrative support.

Responsibilities:

  • This role reports to the Founder & Chief Scientist, performing secretarial and administrative duties and works in close collaboration with the Chief Of Staff and other leaders and teammates within the org.

  • Maintain a high level of confidentiality and discretion.

  • Enter data and keep records.

  • Make travel arrangements.

  • Manage internal and external correspondence on behalf of the Founder & Chief Scientist.

  • Schedule appointments, maintain an events’ calendar, and send reminders.

  • Send and scan documents, as well as take notes.

  • Assist with preparing facilities for events and arrange refreshments, often liaising with external vendors.

  • Manage mail and courier services for the Founder & Chief Scientist.

  • Assist with ad-hoc errands for the Founder & Chief Scientist and family members, as needed.

  • Be accessible 24/7, on call.

     

Requirements:

  • Bachelor degree and 5+ years of experience as a Personal Assistant.

      Executive Administrative experience is a plus.

     
  • Extensive experience in creating documents and spreadsheets, using mac iOS.

  • Advanced typing, note-taking, record-keeping, and organizational skills.

  • Ability to manage internal and external correspondence.

  • Proficiency in appointment scheduling software such as GSuite.

  • Excellent written and verbal communication skills in both English and German.

  • Exceptional interpersonal skills.

  • Ability to work on-site in Zürich, Switzerland.

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